Website Privacy Policy (UK GDPR)
Aquinas Teacher Recruitment Ltd
Last updated: January 2026
This Privacy Policy explains how Aquinas Teacher Recruitment Ltd processes personal data in accordance with UK GDPR and the Data Protection Act 2018.
Aquinas Teacher Recruitment Ltd (“we”, “us”, “our”) is committed to protecting the privacy and personal data of candidates, schools, and other individuals who interact with our services. This Privacy Policy explains how we collect, use, store, and protect personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
Company Name: Aquinas Teacher Recruitment Ltd
Companies House Number: 16936826
ICO Registration Number: ZC074134
Registered Office:
93 Cambray Road
Balham
London
SW12 0ER
Primary Contact & Data Protection Lead:
Paul O’Donoghue
📧 aquinasteacherrecruitment@gmail.com
📞 07918 559574
We may collect and process the following types of personal data:
● Name, address, date of birth, and contact details
● CVs, qualifications, employment history, and references
● Identity documents and right-to-work information
● DBS certificates (UK), Garda Vetting (Ireland), and overseas police checks (where applicable)
● Interview notes and suitability assessments
● Contact names, job titles, and contact details
● School and organisation information
● Contractual and invoicing details
● Information submitted via enquiry or registration forms
● Communications sent to us via email or the website
We process personal data for the following purposes:
● Recruitment and placement of teachers into schools
● Safeguarding and safer recruitment compliance
● Verification of identity, qualifications, and suitability
● Communication with candidates and schools
● Contractual, legal, and financial administration
● Compliance with statutory and regulatory obligations
We only collect data that is necessary, relevant, and proportionate for these purposes.
We process personal data under one or more of the following lawful bases:
● Consent– where you have given clear permission
● Contract– where processing is necessary to fulfil recruitment services
● Legal obligation – including safeguarding, employment, and regulatory requirements
● Legitimate interests – to operate our recruitment services safely and effectively
As part of our safeguarding responsibilities, we process sensitive personal data relating to criminal records and vetting checks (e.g. DBS and Garda Vetting). This information is:
● Collected only where legally required
● Used solely for safeguarding and suitability purposes
● Stored securely and accessed only by authorised personnel
We may share personal data with:
● Schools and education settings for recruitment and safeguarding purposes
● Vetting and compliance bodies (e.g. DBS, Garda Vetting authorities)
● Statutory or regulatory authorities where legally required
We do not sell or share personal data for marketing purposes, and we never share data with unauthorised third parties.
We retain personal data only for as long as necessary. Typical retention periods include:
Record Type
Retention Period
Candidate CVs & applications
12 months
Identity & right-to-work documents
Placement duration + 6 years
DBS / Garda Vetting records
Placement duration + 6 years
Qualifications & references
Placement duration + 6 years
Contracts & agreements
6 years
Complaints & safeguarding records
6 years
Retention periods are reviewed regularly and may be extended where required by law.
We take appropriate technical and organisational measures to protect personal data, including:
● Secure, password-protected and encrypted digital storage
● Restricted access to authorised directors only
● Secure sharing of information with schools and regulators
● Secure disposal of data when no longer required
Any data breach will be investigated and reported in line with UK GDPR requirements.
Under UK GDPR, you have the right to:
● Access your personal data
● Request correction of inaccurate data
● Request erasure of your data (where applicable)
● Restrict or object to processing
● Withdraw consent at any time
● Lodge a complaint with the Information Commissioner’s Office (ICO)
To exercise your rights, please contact us using the details above.
Our website may use basic functional cookies to ensure it operates correctly. We do not use cookies for advertising or profiling purposes.
We may update this Privacy Policy from time to time to reflect legal or operational changes. The latest version will always be available on our website.
If you have any questions about this Privacy Policy or how your data is handled, please contact:
📧 aquinasteacherrecruitment@gmail.com
📞 07918 559574
You also have the right to raise concerns with the Information Commissioner’s Office:
www.ico.org.uk
